YOUR PERSONAL DATA IN THE APPLICATION PROCESS
Information about data protection
We are pleased you have chosen to apply at Schönherr Rechtsanwälte GmbH. Transparent and trustworthy handling of your personal data is an important foundation for successful collaboration. We wish to inform you how we process your data and how you can exercise your rights according to the General Data Protection Regulation (GDPR). The information below offers an overview of the collection and processing of your personal data in connection with the application process. Please read this Data Protection Declaration carefully before submitting your application. For further information of the processing of data by Schönherr Rechtsanwälte GmbH – also in relation to other cases than the application process – please refer to our data privacy statement available under www.schoenherr.eu/privacy-statementdisclaimer/ (see in particular point 4.1.2.).1. General information
The controller as defined by Art. 4 (7) GDPR is:
Schönherr Rechtsanwälte GmbH
1010 Wienb) How can you contact the data protection officer?
For questions about data protection, please email dataprotectionAT@schoenherr.eu.2. What is personal data?
According to Art. 4 (1) GDPR, personal data is all data that refers to an identified or identifiable natural person.3. Which data is used?
The following data and data categories are inter alia processed within the application process:
We collect only personal data which you have disclosed in your job application e.g. academic degree, name, contact details, interests, CV, letter of motivation, reference letters and any other information and documents you have sent in. Your personal data is used for purposes of selecting personnel to fill open positions, in other words for initiating a contract of employment. The necessity and the scope of data collection are determined according to the position to be filled.
Consent – Art. 6 (1) (a) and Art. 9 (2) (a) GDPR
The corresponding legal basis for this processing of your personal data is your consent, which you can withdraw at any time with immediate effect.
Furthermore, we also include you – based on and with your consent only – in a candidate pool; in other words, we save your application documents after the current application process in order to consider you in subsequent application processes. This however only as long as it is permissible to keep your personnel data.
You can withdraw your consent at any time with immediate effect. Please inform us of this revocation by email to dataprotectionAT@schoenherr.eu. The legality of the processing of your data up to the time of revocation remains hereby unaffected. Please note that we may have to suspend the application process, if you do not, or not sufficiently, provide us with your data required for the application or withdraw your consent to the processing of this data.
b) Data processing based on a legitimate interest – 6 (1) (f) GDPR
In certain cases, we process your data to safeguard a legitimate interest of ours or of third parties. A legitimate interest applies, for example, if your data is required for the establishment, exercise or defense of legal claims in connection with the application process (e.g. claims according to the Austrian Equal Treatment Act). In the event of a legal dispute, we have a legitimate interest in processing the data for evidential purposes.5. With whom is your data shared?
Your data is primarily processed by our Human Resources department. In some cases, other internal and external parties also participate in processing the data.
Internal parties could be specialized areas or departments of our company as well as other "Schönherr International Offices".
Our external service provider is New Work SE. New Work SE, Am Strandkai 1, 20457 Hamburg (hereafter “New Work SE”), operates the e-recruiting system Onlyfy under the domain *.jobbase.io (hereafter “jobbase.io”), where companies can post job ads as well as receive and manage applications.
As part of these activities, New Work SE processes personal data solely on behalf of and for the purposes of Schönherr Rechtsanwälte GmbH and is therefore considered a processor according to Art. 4 (8) GDPR.
Jobbase.io is the central platform for our applicant tracking. When using our online form, your personal data is entered directly into jobbase.io. When an application is submitted by post or email, your data may also be transferred to the e-recruiting system.6. For how long is your data stored?
The provision of personal data is required neither by law nor by contract, nor are you obligated to provide the personal data. However, the provision of personal data is required for conducting the application process. In other words: if you do not provide us with any/the necessary personal data along with an application, we cannot conduct the application process..9. What happens if you interrupt your online application?
You can interrupt the creation of your online application at any time and continue it later. The platform utilizes technically necessary cookies for this purpose. Data is transmitted to jobbase.io during the application process. In other words: data you have provided for creation of a user account and any uploaded documents are entered into jobbase.io. The data remains here if you interrupt and/or do not conclude an application. In this case, your application is marked as incomplete, but the data remains visible to our company, to a limited extent.
You can view, edit or update the data you have provided within the context of the online application at any time in your candidate profile.
If you make no further changes in your candidate profile, such as concluding an ongoing application, starting a new application or changing the data of an existing application, your data will be deleted within seven months after completion of the last active application process.
You can submit a request for erasure of your candidate profile and your application documents at any time.
Please note that in case of submitting such a request, we have to suspend the application process.
10. Supplement to the Data Protection Declaration by New Work SE
Schönherr Rechtsanwälte GmbH is not responsible for the data processing described below; the controller in this case is New Work SE:
New Work SE
Am Strandkai 1
If you have questions for New Work SE concerning data protection law, please contact email@example.com) Automated collection of usage data
When accessing the domain jobbase.io, your web browser automatically sends certain usage data for technical reasons. This information is stored separately from other data in log files. Onlyfy collects the following information:
This data is technically required in order to offer the functions of the e-recruiting system and to ensure the stability and security of the system. It is stored by Onlyfy for a period of 12 months. Data that must be further retained for evidential purposes is excepted from the erasure until final clarification of the respective case.
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.b) Cookies
The legal basis for processing of the data is Art. 6 (1) (f) GDPR.
The following cookies are used by Onlyfy:
Duration of storage
This cookie serves identify the user during the use of Onlyfy. The cookie is absolutely necessary for correct functionality of the website. The cookie is valid only until closing of the browser.
Until the browser window is closed (session cookie).
This cookie serves to restore an expired session. The cookie is absolutely necessary for correct functionality of the website.
The cookie is valid for 2 weeks.
 Art. 6 (1) (a) GDPR; see also Art. 9 (2) (a) GDPR.
 Art. 7 GDPR.
 The term "Schönherr International Offices" includes any person, partnership, corporation, subsidiary, branch office or other form of enterprise, domestic or foreign, which acts under the name "Schönherr", "Schoenherr" or on behalf of/in the name of Schönherr Rechtsanwälte GmbH or the Schoenherr Group (i.e. in particular, without limitation, all offices and desks of the Schoenherr Group according to the website www.schoenherr.eu).